Documents for Grantees
Operation Guidelines
| Guideline for Acknowledgment of Funding Support in Publicity Materials (Revised in 11/2022) |
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| Notes for Auditors of Grantees (English version only) (Revised in 01/2017) |
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| Guidelines on Disposal of Capital Items (04/2010) |
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Progress Report
| Progress Report Template (Revised in 12/2021) |
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Payment of Grants
| Authority for Payment to a Bank (GF179A) (Revised in 01/2017) | |
| Sample Authority for Payment to a Bank
and Sample letter (Revised in 10/2013) |
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| Application for Capital Expenditure Reimbursement (Revised in 07/2019) | |
| Sample Application for Capital Expenditure Reimbursement (Chinese version only) | |
| Application for Reimbursement of Auditors’ Remuneration (Revised in 07/2019) | |
Corruption Prevention Best Practices
The Corruption Prevention Department of the Independent Commission Against Corruption (ICAC) has developed a set of Best Practice Modules on how to plug corruption loopholes. Appended below the more relevant ones to the Programme grantees. If you would like to know more about corruption prevention guides and practices, you can visit the ICAC website.
| Strengthening Integrity and Accountability – Grantee’s Guidebook |
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| Internal Control in Social Enterprises |
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| Guidelines on Disbursement of Grants by Public Funded Organizations (English version only) |
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| Letting and Administration of Works Contracts in Non-Governmental Organisations |
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| Payment Procedures |
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| Subvented Non-Governmental Organisations – Procurement Procedures |
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| Retail Incentive Programmes |
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| Sales Receipts Administration |
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| Sample Code of Conduct for Non-Governmental Organisations |
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| Stores Management in Non-Governmental Organisations |
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| Subvented Non-Governmental Organisations – Staff Administration |
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Socially Caring Leasing Arrangements
The Government Property Agency (GPA) has introduced the “Socially Caring Leasing Arrangements” to facilitate renting suitable Government properties for provision of social services by NGOs and SEs with a view to promoting a caring culture. “Socially Caring Leasing Arrangements” are applicable to tenancies commencing in 2019 and thereafter in respect of appropriate government premises let out by the GPA. Under the new leasing arrangements, GPA will give priorities to non-government organisations and social enterprises with policy support in leasing the appropriate premises, and will also incorporate tenancy provisions to facilitate business operations of small and medium-sized enterprise by providing longer and flexible tenure as well as rental arrangement pegged with the business turnover of tenants. If you would like to know more about the “Socially Caring Leasing Arrangements”, you can visit the GPA’s website.
SE Mentorship Programme
The Home Affairs Department (HAD) can help arrange business advisory services for SEs. The SE Mentorship Programme will help to assign mentors, who are volunteers from the business or professional sectors, to mentees (i.e. SEs) according to their needs. The mentors will provide guidance and advice to mentees on how to deal with the problems and difficulties arising from running an SE.
Anyone interested in the mentorship service may contact the Social Enterprises Promotion Unit of the HAD:
Tel. No.: 2835 2461
Email: se@had.gov.hk